Content requirements for readable pdf-invoices
Please ensure that the following information is included in your readable pdf-invoice.
If some of the mandatory information is missing, your invoice can be rejected.
| Invoice information | Mandatory fields |
| General information | |
| Invoice number | Mandatory |
| Invoice type (invoice, credit note) | Mandatory |
| If credit note, refer to the original invoice number | Mandatory |
| Invoice date | Mandatory, must be a valid calendar date |
| Due date or payment term | Depends on the country |
| Reference information | |
| KONE purchase order number | Mandatory for PO purchases |
| KONE reference (contact person or cost center) | Mandatory |
| Contract number | If applicable |
| Delivery note number | If applicable |
| Date of delivery / supply | Depends on the country |
| Customer information | |
| Full name of KONE entity | Mandatory |
| Full address of KONE entity | Mandatory |
| KONE entity VAT number / registration number | Depends on the country |
| Supplier information | |
| Full name of the supplier | Mandatory |
| Full address of the supplier | Mandatory |
| Supplier VAT ID / registration number | Depends on the country |
| Bank account details (BIC & IBAN or local bank account number) | Depends on the country |
| Payment reference in country specific standard format | If applicable |
| Invoice amounts | |
| Currency | Mandatory |
| Net amount (tax* excluded) | Depends on the country |
| Gross amount (tax* included) | Mandatory |
| Freight | If applicable |
| Tax* rate / percentage | Depends on the country |
| Break-down of the taxable amount (excluding tax*) per tax* rate or exemption | Depends on the country |
| Break-down of the tax amount per tax* rate or exemption | Depends on the country |
| Total tax* amount | Depends on the country |
| Rounding | If applicable |
* e.g. VAT, GST, sales tax, service tax
Questions about sending invoices?
If you have questions about sending invoices to KONE, our contact information can be found here.