Content requirements for readable pdf-invoices
Please ensure that the following information is included in your readable pdf-invoice.
If some of the mandatory information is missing, your invoice can be rejected.
|Invoice information||Mandatory fields|
|Invoice type (invoice, credit note)||Mandatory|
|If credit note, refer to the original invoice number||Mandatory|
|Invoice date||Mandatory, must be a valid calendar date|
|Due date or payment term||Depends on the country|
|KONE purchase order number||Mandatory for PO purchases|
|KONE reference (contact person or cost center)||Mandatory|
|Contract number||If applicable|
|Delivery note number||If applicable|
|Date of delivery / supply||Depends on the country|
|Full name of KONE entity||Mandatory|
|Full address of KONE entity||Mandatory|
|KONE entity VAT number / registration number||Depends on the country|
|Full name of the supplier||Mandatory|
|Full address of the supplier||Mandatory|
|Supplier VAT ID / registration number||Depends on the country|
|Bank account details (BIC & IBAN or local bank account number)||Depends on the country|
|Payment reference in country specific standard format||If applicable|
|Net amount (tax* excluded)||Depends on the country|
|Gross amount (tax* included)||Mandatory|
|Tax* rate / percentage||Depends on the country|
|Break-down of the taxable amount (excluding tax*) per tax* rate or exemption||Depends on the country|
|Break-down of the tax amount per tax* rate or exemption||Depends on the country|
|Total tax* amount||Depends on the country|
* e.g. VAT, GST, sales tax, service tax
Questions about sending invoices?
If you have questions about sending invoices to KONE, our contact information can be found here.